8 January 2009


Charter and By-Laws of the Cape Cod Astronomical Society


Article I.         Name

Sec. 1  The name of this organization shall be “The Cape Cod Astronomical Society” (CCAS).


Article II.        Objectives

Sec. 1  To promote education and science by encouraging research, study, and investigation in the field of astronomy.


Sec. 2  To engage in astronomical observation.


Sec. 3  To foster and develop interest in all phases of astronomy and further education therein.


Sec. 4  To facilitate the exchange of thought and information among members, students, and interested persons.


Article III. Membership and Dues

Sec. 1  All persons interested in fulfilling the objectives of this society may become active members upon payment of dues described in Section 2 of this article.


Sec. 2  The dues of this society shall be set by the membership and are due and payable during July and running one full year thereafter.


Sec. 3 The current dues fee schedule is as follows:

            Full Year Member                    $30

            Student Member                       $15

            Seasonal Member (6 month)     $15

            Spouse of Member                   No Charge


Article IV.       Officers and Elections

Sec. 1  The officers of the CCAS shall be president, vice-president, secretary, and treasurer. These officers shall be elected at the July meeting. The Nominating Committee shall present a slate of recommended candidates at that meeting. Nominations shall also be accepted from the floor if seconded and then accepted by the nominee. All contested offices will be voted on by ballot. If there is only one candidate for an office, a voice vote will be taken. The term of office shall be one full year beginning at the end of the July meeting and ending at the end of the following July meeting.


Sec. 2  The Nominating Committee consists of three members with the chairman appointed by the president.


Sec 3.  Any vacancy occurring in any office will be filled by the Executive Board subject to the approval of the general membership.


Sec. 4  In accordance with Article 5 of the cape Cod Astronomical Foundation Articles of Establishment, the CCAS shall annually elect one CCAF Trustee to a five-year term.


Article V.        Duties of Officers

Sec. 1  The president shall preside at all meetings of the CCAS and the Executive Board. The president will appoint special committees and perform all other duties pertaining to the office.


Sec 2   The vice-president will preside in the absence of the president and will serve as an aide to the president. In the event of any extended absence of the president, the vice-president will assume the duties of the president until the successor has been duly elected.


Sec 3   The secretary will keep a record of the minutes of all meetings of the Society and of the executive board.


Sec 4   The treasurer will have charge of all funds belonging to the Society and will collect all dues and keep an account of the same. The treasurer will keep an accurate record of receipts and expenditures and will pay out funds only in such manner as authorized by the Society or the Executive Board.


Article VI.       Meetings

Sec. 1  A formal monthly meeting will be held on the first Thursday of each month beginning at 7:30 p.m. unless otherwise provided by the Society or the Executive Board.


Sec. 2  In addition, informal meetings may be held at such times and places as may be announced by a member of the Society.


Sec. 3  One fifth of the membership will constitute a quorum at any meeting.


Article VII. Executive Board
Sec. 1 The Executive Board shall consist of the elected officers plus one or more members appointed by the president with elected officers' approval.

Sec. 2. The Executive Board duties will be to transact business as may be referred to it by the Society, to approve the plans of other committees, and to present reports at regular meetings of the Society.


Article VIII.    Amendments

These by-laws may be amended at any regular meeting of the Society by a two-thirds majority vote of the members present, provided they constitute a quorum and that e-mail notice of the proposed amendments is sent at least one week in advance of the general meeting to all members who have provided a valid e-mail address. However, only a simple majority vote is required to amend the fee schedule in Article III, Sec. 3.


Article IX.       Authority

Sec. 1  ‘Robert’s Rules of Order shall govern the conduct of the Society at its business meeting only if questions are raised concerning procedure.


Article X.        Dissolution

Sec. 1 Dissolution shall require that the members be notified by e-mail at least 3 weeks prior to the vote.


Sec. 2 Having a quorum present, CCAS may be dissolved by a two-thirds majority vote of those members. This vote must include designation of a beneficiary/organization


Sec. 3 Upon dissolution the members, after paying or making provisions for the payment of all liabilities of the Society, shall dispose of all assets in the manner that will benefit an organization whose interests and goals are compatible with the Society.